Checking & Savings Accounts
Monthly or quarterly statements with deposits, withdrawals, transfers, and fees organized into clean debit and credit columns.
Free Bank Statement to Excel Converter
Drop in a bank statement PDF or photo and get back a reconciliation-ready Excel sheet — every transaction with posting date, description, debit, credit and running balance, plus opening/closing totals, account holder, IBAN/sort code and statement period. Any bank, any currency, multi-page handled. Free up to 10 statements a day, no signup.
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0/10 daily document conversions
Start free instantly • All document types • No signup required
Privacy First: Your images are never stored - processed instantly and discarded
Workflow
Bank Statement → Reconciliation-Ready Excel in 3 Steps
What You Need
- A bank statement PDF, scanned document, or photo — single or multi-page
- Any device with a browser — desktop, tablet, or phone
- No account needed — convert up to 10 statements per day for free
Upload. Extract. Reconcile.
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Submit Your Bank Statement
Drag and drop a bank statement PDF, scanned image, or photograph. Multi-page PDFs are handled automatically — no need to split them. Select your output format: Excel, CSV, Word, or JSON.
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AI Maps Every Transaction Row
The AI reads the statement and pulls every transaction with date, description, signed amount (debits negative, credits positive), running balance and transaction type. Bank, holder, account ID (number / IBAN / BIC / sort code), period, balances, totals and currency are captured too — all in memory, with zero data retention.
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Export Your Transaction Data
Download instantly. Excel, CSV and Word give you a flat single-sheet transaction table — ideal for merging many statements. JSON returns the complete document with every account (balances, totals, transactions). Premium adds native Xero CSV and QuickBooks CSV.
Live Examples
See ScanToExcel In Action
Real documents, real Excel output — live examples auto-cycling every few seconds.
Bank Statement
Ally Bank → Excel
4-page Ally Bank statement extracted into a flat, itemized Excel table — every transaction, every page.
Coverage
Any Bank, Any Currency, Any Layout
Chase, Wells Fargo, HSBC, Sparkasse, Revolut, a credit union, a multi-account business statement — the bank statement to Excel converter reads the layout, follows the running balance, and pulls every transaction into structured rows. Single-page summaries and 30-page year-end exports are handled the same way.
Business & Commercial Accounts
High-volume statements with hundreds of transactions — payroll, vendor payments, ACH transfers, and wire transactions.
International & Multi-Currency
Statements from banks worldwide in any currency. The AI detects the currency automatically from symbols, codes, or bank details.
Online & Digital Banks
PDF exports from online-only banks and fintech platforms with modern layouts, transaction categories, and digital formatting.
Credit Unions & Community Banks
Statements from local institutions with varied layouts — the AI adapts to each format and extracts transaction data consistently.
Scanned Paper Statements
Photos or scans of printed statements, including older documents with faded text, stamps, or handwritten annotations.
Built for Reconciliation, Not Just Extraction
- Signed transaction amounts — debits negative, credits positive — with running balance after each row for verification
- Reconciliation check that opening balance plus credits and debits matches the closing balance
- Captures account number, IBAN, BIC, sort code, or card last 4 — exactly as printed on the statement
- ISO 4217 currency detection and multi-account support (e.g. PNC Virtual Wallet, Sparkasse packaged accounts)
- Excel, CSV and Word — flat single-sheet transaction table with bank, account, period, signed amount, type, fee, and running balance
- JSON for the complete document — issuer, statement period, every account (balances, totals, transactions)
- Premium adds native Xero CSV and QuickBooks CSV
- Batch up to 5 statements on Free+ or 50 on Premium per upload
Privacy
Bank-Grade Privacy for Bank Statements
Your bank statements contain some of the most sensitive data you own. Here is how ScanToExcel protects it.
Zero Data Retention
Files are processed entirely in memory and deleted the moment your download is ready. Nothing touches a disk.
Never Used to Train AI
Your statements are processed once and discarded. They are never used to train AI models, build datasets, or improve the service in any other way.
No Account Required
No email, no password, no tracking cookies. Convert bank statements without creating an account or signing in.
GDPR Compliant
The entire pipeline follows a privacy-first architecture. No data is logged, cached, shared, or sold.
Extraction
What Lands in Each Column
The bank statement to Excel converter splits the document into three regions — header, transaction table, summary — and maps each to specific spreadsheet columns. Here is exactly what comes out.
Statement Header
- Bank name (issuer)
- Account holder name
- Account number, IBAN, BIC, sort code, or card last 4 — as printed
- Account type (checking, savings, credit card, line of credit, …)
- Statement period (start and end dates)
Transaction Table
- Posting date and value date
- Short payee name and full memo / description
- Signed amount (debits negative, credits positive)
- Running balance after each entry
- Transaction type codeword (POS, ATM, FEE, XFER, CHECK, DIRECTDEP, …)
- Reference, check number, and card last 4 when printed
Statement Summary
- Opening and closing balances
- Totals: credits count + amount, debits count + amount
- Fees charged, interest paid, interest charged
- Default currency (ISO 4217)
Every field is optional — the AI extracts whatever is present and leaves the rest blank. No data is fabricated.
Best Practices
How to Get the Cleanest Transaction Export
PDFs straight from your bank's portal give the cleanest output — upload them as-is and skip the OCR pass. For paper or scanned statements, the tips below squeeze the most accuracy out of the image pipeline.
Upload the original PDF when possible
PDF-native text gives the AI a lossless source — no OCR noise from scanning
Multi-page? Upload the full file
The AI merges transactions across all pages automatically — no need to split
Scans: use 300 DPI or higher
Higher resolution means sharper text, especially for small transaction details
Include the full document
Capture from account header through closing balance — cropping can lose summary totals
Avoid glare on glossy paper
If photographing, use diffused lighting to prevent hotspots on coated stock
Older statements are fine
The AI can read faded print and yellowed paper from archived statements
Plans
Choose Your Plan
All plans include every document type and every input format. Free, Free+, and Premium share the same AI model — differences are about volume, batch size, file size, speed, and delivery.
Current Plan
Free
$0
Perfect for occasional use. No account needed.
- 10 conversions per day
- Single-file uploads, up to 5 MB
- Receipts, invoices, bank & credit card statements, paystubs, table images
- JPG, PNG, HEIC, HEIF, TIFF, WebP, single- and multi-page PDF
- Export to Excel, CSV, Word, JSON
- Privacy first: files & output are never stored
Free+
$0
Bigger batches and email delivery.
- 10 conversions per day
- Batches of up to 5 files, up to 10 MB each
- Email delivery of results
- Everything in Free
Most Popular
Premium
$4.99/mo
For power users who need maximum throughput.
- Unlimited conversions
- Batches of up to 50 files, up to 25 MB each
- Parallel processing — up to 10× faster batches
- ZIP download for batches
- Document merging
- Xero CSV & QuickBooks CSV exports
- Priority email support
- Billed monthly, cancel anytime
- Everything in Free+
Questions
Bank Statement Conversion: Common Questions
- How do I convert a bank statement PDF to Excel for reconciliation?
- Upload the statement PDF (single or multi-page — no splitting needed) to ScanToExcel's free bank statement to Excel converter and pick Excel as the output. You get back a flat transaction table: posting date, value date, description, signed amount (debits negative, credits positive), running balance, and transaction type — plus account holder, bank name, IBAN/sort code/account number, statement period and opening/closing balances on a summary sheet. That is everything you need to tie out a month's reconciliation, drop into a tax pack, or import into a bookkeeping ledger. Free up to 10 statements a day, no signup.
- Is the bank statement to Excel converter really free?
- Yes. The free bank statement converter handles 10 statements per day with no signup, no credit card and no watermarks — Excel, CSV, Word and JSON exports are all included. Where Premium ($4.99/month) earns its keep is volume and downstream integration: 50 statements per batch, multiple statements merged into one consolidated Excel file (essential when you are reconciling several months or several accounts at once), and native Xero CSV and QuickBooks CSV exports that drop straight into the bank-feed importer.
- What data does ScanToExcel extract from bank statements?
- The AI extracts every transaction with posting date, value date, description, signed amount (debits negative, credits positive), running balance, transaction type (POS, ATM, FEE, XFER, CHECK, DIRECTDEP, …), reference and check numbers, card last 4, and any inline fee. It also captures the bank name, account holder, account number / IBAN / BIC / sort code / card last 4 (exactly as printed on the statement), account type, statement period, opening and closing balances, totals (credits, debits, fees, interest), and currency. Excel, CSV and Word return a flat single-sheet transaction table; JSON preserves every extracted field. Premium can additionally export to Xero CSV or QuickBooks CSV.
- Which banks and statement formats are supported?
- ScanToExcel works with any bank statement that comes as a PDF or image. The AI reads the document layout and extracts transaction data regardless of which bank issued it. This includes statements from major retail banks, online banks, credit unions, and international institutions in any currency.
- Can I process multi-page bank statement PDFs?
- Yes. Upload the full PDF and the AI processes all pages as a single document. Transactions from every page are combined into one output file with consistent columns. There is no need to split the PDF beforehand.
- How does ScanToExcel separate debits from credits?
- Each transaction is emitted with a single signed amount column — debits, withdrawals, payments and fees are negative; deposits, transfers in, refunds and interest paid are positive. The running balance after each entry is preserved for verification. JSON additionally exposes the canonical transaction type codeword (POS, ATM, FEE, XFER, CHECK, DIRECTDEP, …) so you can group or filter rows downstream.
- Is my bank statement data stored or shared?
- No. All processing happens in memory and files are discarded the moment your download is ready. Nothing is logged, cached, or retained. ScanToExcel follows a privacy-first architecture that is fully GDPR compliant. No account creation is required.
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