ADP & Paychex
Works with paystubs from ADP, Paychex, and other major US payroll providers. Full earnings, tax, and deduction breakdowns are extracted automatically.
Turn Any Paystub Into a Structured Payroll Spreadsheet
Extract earnings, taxes, deductions, and net pay from any pay statement — PDF or photo — and get organized Excel data in seconds
Email
ZIP
Flat
Merge
0/10 daily document conversions
Start free instantly • All document types • No signup required
Privacy First: Your images are never stored - processed instantly and discarded
Workflow
From Pay Statement to Payroll Spreadsheet
What You Need
- A paystub, payslip, or paycheck to convert — PDF or photo
- Any device with a browser and internet connection — desktop, tablet, or phone
- No account or credit card required — convert up to 10 files per day for free
Three Steps, Under 30 Seconds
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Submit Your Pay Statement
Upload a PDF from your payroll portal (ADP, Gusto, Paychex, Workday) or photograph a printed paystub. Accepts JPG, PNG, HEIC, and PDF.
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AI Breaks Down Earnings and Deductions
Our AI identifies earnings, tax withholdings, deductions, benefits, net pay, and YTD totals — processed entirely in memory with zero data retention.
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Save Your Payroll Spreadsheet
Get a structured spreadsheet with statement header, employee/employer/rates blocks, and one row per earning, tax, deduction and employer contribution — each with current and YTD columns. Also available as CSV, Word, or JSON.
Live Examples
See ScanToExcel In Action
Real documents, real Excel output — live examples auto-cycling every few seconds.
Paystub
ADP Paystub → Excel
Horizontal ADP paystub broken into structured sections: employee, employer, earnings, rates, pre-tax, taxes and post-tax deductions.
Coverage
Works With Every Payroll System
Whether it's a digital PDF from your payroll portal or a photographed paper check, our AI handles paystubs from every employer and payroll system.
Gusto & Paylocity
Works with paystubs from cloud payroll platforms like Gusto and Paylocity, popular with startups and small businesses.
Workday & UKG
Handles paystubs from enterprise payroll systems like Workday and UKG, common at Fortune 500 companies and government agencies.
QuickBooks & Ceridian
Processes paystubs from QuickBooks, Ceridian, and similar platforms used by small-to-mid-size businesses, including contractor pay.
Paper Paystubs
Photographed or scanned physical paychecks, wage statements, and printed payroll summaries.
International Payslips
UK P60s and P45s, Canadian pay statements, Australian payslips, EU salary documents, and more.
What Gets Extracted From Your Paystub
Earnings & Compensation
- Gross pay — regular, overtime, bonus, and commissions
- Hours worked and hourly rate or salary basis
- Tips, shift differentials, and supplemental pay
- Year-to-date (YTD) earnings totals
Taxes & Withholdings
- Federal and state income tax withholdings
- Social Security (FICA) and Medicare taxes
- Local and city taxes where applicable
- Supplemental tax rates on bonuses
Deductions & Benefits
- 401(k), 403(b), and pension contributions
- Health, dental, and vision insurance premiums
- HSA, FSA, and dependent care contributions
- Life insurance, disability, union dues, and garnishments
Summary & Employer Info
- Net pay current and YTD, plus gross and taxable gross totals
- Statement period, pay date, period type and currency
- Pay frequency, employment type, filing status, and tax code
- Employer and employee names with statement-level country
Use Cases
Why Convert Paystubs to Excel?
Organized payroll data makes income verification, tax prep, and budgeting dramatically easier.
Common Use Cases
Tax Preparation & W-2 Reconciliation
Compare your final December YTD totals against your W-2. Catch errors in withholdings, 401(k) contributions, or HSA amounts before you file.
Mortgage & Loan Applications
Lenders require income proof. An organized Excel spreadsheet showing months of consistent pay makes underwriting faster.
Apartment Rentals & Visa Applications
Landlords want 3x rent in income. Consulates verify employment. One clean spreadsheet answers both.
Budgeting & Payroll Auditing
Track take-home pay, understand deductions, spot payroll errors, and verify benefits enrollment is correct.
W-2 Reconciliation Checklist
Your final December paystub YTD totals should match your W-2. Use this checklist to verify:
- Box 1 (Wages)YTD Gross minus pre-tax deductions
- Box 2 (Fed. Withheld)Sum of all federal tax deductions
- Box 4 (Social Security)6.2% of wages up to annual limit
- Box 12d (401k)Total retirement contributions YTD
- Box 12 Code W (HSA)Health Savings Account contributions
Payroll errors are more common than most people think. Your paystubs are the documentation to catch and dispute them.
Best Practices
Sharper Input, Sharper Output
Better input means better output. Follow these tips to get the most accurate payroll data from ScanToExcel.
Check your payroll portal's 'Download PDF' option
ADP, Gusto, Workday, and most portals let you download paystubs as PDFs — these extract far more accurately than screenshots
Flatten paper paystubs on a dark surface
Smooth the paper flat and photograph from directly above against a contrasting background
Include everything from name to YTD totals
Make sure the full document is in frame — employee info, all earnings lines, deductions, and the YTD summary
Convert 3+ consecutive paystubs for trend analysis
Comparing several pay periods side-by-side makes it easier to spot payroll errors or track income changes over time
Redact your SSN if you prefer
We never store your files, but you can black out your Social Security number before uploading for extra peace of mind
Combine multi-page paystubs into one PDF
If your paystub spans multiple pages, merge them into a single PDF before uploading for best results
Plans
Choose Your Plan
All plans include every document type and every input format. Free, Free+, and Premium share the same AI model — differences are about volume, batch size, file size, speed, and delivery.
Current Plan
Free
$0
Perfect for occasional use. No account needed.
- 10 conversions per day
- Single-file uploads, up to 5 MB
- Receipts, invoices, bank & credit card statements, paystubs, table images
- JPG, PNG, HEIC, HEIF, TIFF, WebP, single- and multi-page PDF
- Export to Excel, CSV, Word, JSON
- Privacy first: files & output are never stored
Free+
$0
Bigger batches and email delivery.
- 10 conversions per day
- Batches of up to 5 files, up to 10 MB each
- Email delivery of results
- Everything in Free
Most Popular
Premium
$4.99/mo
For power users who need maximum throughput.
- Unlimited conversions
- Batches of up to 50 files, up to 25 MB each
- Parallel processing — up to 10× faster batches
- ZIP download for batches
- Document merging
- Xero CSV & QuickBooks CSV exports
- Priority email support
- Billed monthly, cancel anytime
- Everything in Free+
Questions
Paystub Extraction FAQ
- What information can be extracted from a paystub?
- Every line on the paystub, sorted into five buckets: earnings (regular, overtime, bonus, tips, supplemental), pre-tax deductions, taxes (federal, state, local, FICA, Medicare and international equivalents), post-tax deductions and employer contributions. Each line carries its code, description, hours, rate, current amount and YTD amount. The header captures pay date, period start/end, period type (weekly, biweekly, semi-monthly, monthly), currency, country, employee name, filing status, tax code and employer name.
- Is my paystub data secure and private?
- Yes — paystubs contain sensitive payroll data like your SSN, salary, and tax withholdings, so we take this seriously. Your file is processed entirely in memory, never written to disk, and discarded the moment your Excel is ready. No account is required, and we have zero access to your earnings, tax, or employer information after conversion.
- What paystub formats do you support?
- PDF paystubs from any payroll provider — ADP, Gusto, Paychex, Workday, QuickBooks, Paylocity, UKG, Ceridian and others — plus photographed or scanned paper paystubs. JPG, PNG, HEIC and PDF are all accepted.
- Can I use this for mortgage or loan applications?
- Yes, many users convert paystubs to Excel for mortgage applications, car loans, apartment rentals, and other income verification purposes. The organized spreadsheet format makes it easy to demonstrate consistent income and employment history.
- Does it work with international payslips?
- Yes, our OCR works with payslips from the US, UK, Canada, Australia, and most other countries. We handle various currencies, tax systems, and payroll formats including weekly, bi-weekly, semi-monthly, and monthly pay periods.
- Can I convert multiple paystubs at once?
- Yes. Free converts one paystub at a time. Free+ accepts a 5-file batch with email delivery. Premium accepts a 50-file batch (≤25 MB per file) and adds ZIP download. Each paystub is parsed and exported as its own spreadsheet — paystubs are not merged because every line is qualitatively different from the next pay run.
- What output formats are available besides Excel?
- Excel (.xlsx), CSV for database import, Word (.docx) for documentation, and JSON for developers. Every output is available on every tier.
More Tools
Other Document Conversion Tools
Your Payroll Data, Organized in Seconds
Drop a paystub — PDF or photo — and get a clean spreadsheet with earnings, taxes, deductions, and net pay. Free, private, instant.
Upload a Paystub Now →