Vendor & Supplier Invoices
Standard B2B invoices with line items, quantities, unit prices, tax breakdowns, and totals.
Free Invoice to Excel Converter
Convert any invoice PDF or photo to an Excel spreadsheet in seconds. The AI-powered OCR extracts line items, quantities, prices, taxes, and totals — plus vendor details, dates, and payment terms in JSON. Free, no signup, up to 10 invoices per day.
Email
ZIP
Merge
0/10 daily document conversions
Start free instantly • All document types • No signup required
Privacy First: Your images are never stored - processed instantly and discarded
Workflow
How to Convert an Invoice to Excel in 3 Steps
What You Need
- An invoice PDF, scanned document, or photo — single or multi-page
- Any device with a browser — desktop, tablet, or phone
- No account needed — convert up to 10 invoices per day for free
Upload → Extract → Download
- 101
Drop Your Invoice File
Drag and drop a PDF invoice, scanned image, or photograph. Multi-page PDFs are handled automatically — no need to split them. Select your output format: Excel, CSV, Word, or JSON.
- 202
AI Parses Line Items, Tax, and Totals
The AI reads the invoice and extracts every line item — description, quantity, unit price, line total, tax rate and amount — plus invoice number, dates, sender and receiver, payment terms, currency and the full tax breakdown. Processed in memory with zero data retention.
- 303
Receive Your Spreadsheet
Download instantly. Excel, CSV and Word give you a flat single-sheet line-item table — ideal for merging many invoices. JSON returns the complete document with addresses, tax IDs, payment terms and totals. Premium adds native Xero CSV.
Live Examples
See ScanToExcel In Action
Real documents, real Excel output — live examples auto-cycling every few seconds.
Invoice
Canada GST + QST Invoice → Excel
Single-page Canadian invoice with both GST and QST tax rates extracted into a flat Excel layout.
Coverage
Convert Any Invoice PDF to Excel
Whether you're converting a vendor invoice, a utility bill, or a SaaS subscription receipt, the free invoice to Excel converter handles every layout. Upload one or batch upload many — the AI extracts line items, totals, and tax details into a structured spreadsheet.
Utility & Telecom Bills
Electric, gas, water, internet, and phone bills with usage charges, account details, and payment totals.
SaaS & Subscription Invoices
Software and service invoices with recurring charges, billing periods, and license details.
Contractor & Freelancer Bills
Time-based or project-based invoices with service descriptions, hours, rates, and expense line items.
Construction & Material Invoices
Material supply invoices and contractor bills with itemized costs, quantities, and project references.
Professional Services Invoices
Legal, consulting, and accounting invoices with detailed service descriptions, time entries, and fee breakdowns.
What the Free Invoice to Excel Converter Handles
- Multi-page PDFs processed as a single document
- Scanned documents, photos, and native PDF text
- Invoices in any language or currency
- Faded print, slight skew, and mixed layouts
- Excel and CSV for spreadsheet workflows — flat single-sheet line-item table
- JSON for the complete document — addresses, tax IDs, payment terms, full tax breakdown, totals
- Word (DOCX) for reports; Premium adds native Xero CSV
- Batch up to 5 invoices on Free+ or 50 on Premium per upload
Extraction
Every Invoice Field Extracted to Excel
The invoice to Excel converter reads the full document and identifies every field it can find — from vendor details to individual line items. Here's exactly what lands in your spreadsheet.
Extracted Fields
- Sender (vendor) and receiver (customer) name, full address, tax/VAT ID, and email
- Invoice number, issue date, due date, currency, payment terms, and PO number
- Every line item: description, quantity, unit price, line total, tax rate, and tax amount
- Document totals: subtotal, discount, tax breakdown by rate, withholdings, and grand total
- Tax-inclusive flag and free-form notes (JSON output)
Choose JSON for Complete Data
Excel, CSV and Word produce a flat single-sheet line-item table with doc_id, source filename, invoice number, dates, currency, sender, receiver, and per-line description, quantity, unit price, line total, tax rate, and tax amount. Document-level totals (subtotal, discount, full tax breakdown, withholdings, grand total) and party metadata (addresses, tax IDs, email) live in JSON. Premium can also export to Xero CSV.
JSON preserves every extracted field. The flat Excel/CSV/Word view is the format that merges N invoices into one tabular file.
Best Practices
Tips for the Best Invoice to Excel Results
Most invoices arrive as PDFs — upload them directly to the converter for the cleanest output. For paper invoices, these tips help maximize OCR accuracy.
Upload the original PDF when possible
PDF-native text gives the AI a lossless source — no OCR noise from scanning
Multi-page? Upload the full file
The AI merges line items across all pages automatically — no need to split
Scans: use 300 DPI or higher
Higher resolution means sharper text, especially for small table fonts
Include the full document
Capture from vendor header through payment terms at the bottom — cropping can lose due dates
Avoid glare on glossy paper
If photographing, use diffused lighting to prevent hotspots on coated stock
Handwritten annotations are fine
The AI can read pen notes and handwritten additions on printed invoices
Plans
Choose Your Plan
All plans include every document type and every input format. Free, Free+, and Premium share the same AI model — differences are about volume, batch size, file size, speed, and delivery.
Current Plan
Free
$0
Perfect for occasional use. No account needed.
- 10 conversions per day
- Single-file uploads, up to 5 MB
- Receipts, invoices, bank & credit card statements, paystubs, table images
- JPG, PNG, HEIC, HEIF, TIFF, WebP, single- and multi-page PDF
- Export to Excel, CSV, Word, JSON
- Privacy first: files & output are never stored
Free+
$0
Bigger batches and email delivery.
- 10 conversions per day
- Batches of up to 5 files, up to 10 MB each
- Email delivery of results
- Everything in Free
Most Popular
Premium
$4.99/mo
For power users who need maximum throughput.
- Unlimited conversions
- Batches of up to 50 files, up to 25 MB each
- Parallel processing — up to 10× faster batches
- ZIP download for batches
- Document merging
- Xero CSV & QuickBooks CSV exports
- Priority email support
- Billed monthly, cancel anytime
- Everything in Free+
Questions
Invoice to Excel Converter FAQ
- How do I convert an invoice PDF to Excel?
- Upload your invoice PDF (or photo) to ScanToExcel's free invoice to Excel converter, pick Excel as the output format, and download the spreadsheet. The AI extracts every line item — description, quantity, unit price, tax rate, total — plus invoice number, dates, vendor and customer details. No signup, no credit card, processing takes a few seconds, and up to 10 invoices per day are free.
- Is the invoice to Excel converter really free?
- Yes. The free plan converts up to 10 invoices per day with no signup, no credit card, and no watermarks. Excel, CSV, Word, and JSON exports are all included on the free tier. Premium ($4.99/month) lifts the daily cap, adds batches of 50 documents per upload, merging into a single export, and native Xero CSV.
- What data does ScanToExcel extract from invoices?
- The AI extracts every line item with description, quantity, unit price, line total, tax rate, and tax amount. It also captures the full tax breakdown by rate, subtotal, discount, withholdings, and grand total. Document-level fields include invoice number, issue and due dates, currency, payment terms, PO number, and both sender (vendor) and receiver (customer) name, address, tax/VAT ID, and email. Excel, CSV and Word return a flat single-sheet line-item table; JSON preserves every extracted field. Premium can additionally export to Xero CSV.
- Can ScanToExcel handle multi-page invoice PDFs?
- Yes. Upload the full PDF and the AI processes all pages as a single document. Line items from every page are combined into one output file. There is no need to split the PDF beforehand.
- What output formats are available for invoice conversion?
- All plans export to Excel (XLSX), CSV, Word (DOCX), and JSON. Excel, CSV and Word produce a flat single-sheet line-item table with doc-level columns (invoice number, dates, sender, receiver, currency) repeated on every line — ideal for merging many invoices. JSON returns the complete canonical document including addresses, tax IDs, payment terms, full tax breakdown, and totals. Premium adds native Xero CSV. (QuickBooks Online uses its own OCR for invoices and doesn't accept CSV import for them.)
- What is the difference between invoice and receipt extraction?
- Invoices are pre-payment documents from vendors with structured fields like invoice numbers, due dates, and VAT breakdowns. Receipts are post-payment proofs from merchants. ScanToExcel uses different extraction prompts tailored to each document type — the invoice prompt targets B2B fields like sender and receiver details, invoice numbers, and tax rates, while the receipt prompt focuses on merchant names, item lists, and transaction totals.
- Is my invoice data stored or shared?
- No. All processing happens in memory and files are discarded the moment your download is ready. Nothing is logged, cached, or retained. ScanToExcel follows a privacy-first architecture that is fully GDPR compliant.
More Tools
Other Document Conversion Tools
Try the Free Invoice to Excel Converter
Upload your first invoice PDF and see structured Excel data in seconds. No signup, no credit card — just download and start working.
Convert Invoice to Excel →