About ScanToExcel
A privacy-first AI document converter built by one developer in the EU.
One Developer, Four Promises
ScanToExcel is built and maintained by a solo developer based in the EU. No team, no investors, no growth-at-all-costs mentality. I built this tool because document conversion shouldn't require expensive subscriptions, dark patterns, or giving up your data. ScanToExcel is my answer: an AI-powered converter that is private by design, fast by default, and honest about what it can and can't do.
Why I Built ScanToExcel
I needed to convert a bank statement to Excel. Simple enough, right? Every tool I found was plastered with ads, demanded a subscription for basic functionality, or had a privacy policy that essentially said "we can do whatever we want with your data." Some didn't even delete your files after processing. A few felt outright predatory — designed to confuse users into paying more than they should.
I'm a developer. I had access to AI models. So I built the tool I wished existed — one that processes your document, gives you the result, and immediately forgets it ever saw your file. No copies, no logs, no retention. Not after 30 days. Not after 24 hours. Immediately.
That was late 2025. Since then, ScanToExcel has processed tens of thousands of documents for users worldwide. I still develop on it every week, it's still just me, and the core promise hasn't changed: your files are processed in-memory and deleted the moment your download is ready.
What I Stand For
Zero Data Retention
Your files are processed entirely in-memory and deleted the moment your download is ready. Nothing is written to disk, logged, cached, or retained. I don't store your uploaded documents, your extracted data, or your generated output. Ever.
Speed, Not Friction
Single documents convert in seconds, and Premium runs batches in parallel up to 10× faster. No processing queues, no “check back later” emails, no waiting. Upload a document, the AI extracts the data, you download the result. That’s it.
Radical Honesty
I don't guarantee 100% accuracy — no AI tool honestly can. Accuracy is typically very high, especially on clean, well-lit documents, but I'd rather tell you that upfront than sell you a fairy tale. Always review critical financial data. See our performance page for the test-set numbers we measure ourselves against.
No Ads, No Dark Patterns
No popup ads, no tracking pixels, no "limited-time offers" that never end, no cookie consent manipulation. ScanToExcel is funded by Premium subscriptions from people who find the tool useful — not by exploiting free-tier users.
What ScanToExcel Does
ScanToExcel converts six types of documents into structured, usable data: receipts, bank statements, invoices, credit card statements, paystubs and payslips, and images of tables. Upload a photo, scan, or PDF — choose your document type and output format — and the AI extracts every field into organized rows and columns.
Export to Excel, CSV, Word, or JSON on every plan, with Xero CSV and QuickBooks CSV available on Premium for direct accounting import. Input formats include JPG, PNG, HEIC, HEIF, TIFF, WebP, and PDF — including multi-page PDFs. The AI handles documents in virtually any language and automatically detects all G20 currencies plus most other world currencies. The website itself is available in 8 languages: English, German, Spanish, French, Italian, Dutch, Polish, and Portuguese.
I Need Your Feedback
Here's the honest truth: because I don't store any of your data, I have zero visibility into what works and what doesn't. I can't see your documents, I can't see the AI's output, and I can't replay a failed conversion. The only way I know something needs fixing is if you tell me.
- Does the AI struggle with a specific document type or layout?
- Is a feature missing that would save you time?
- Did something confuse you or not work as expected?
- What do you actually like — so I don't accidentally break it?
Every message helps. I read and respond to all of them personally.
Send feedback →Pricing: Generous Free Tier, Honest Paid Tier
ScanToExcel offers 10 free conversions per day with no account required. Create a free account to also unlock 5-file batches and email delivery — still completely free. Premium costs $4.99/month for 2,500 pages per month, parallel batch processing up to 10× faster, larger file sizes (up to 25 MB), document merging, and Xero / QuickBooks CSV exports for direct accounting import. Cancel anytime — no lock-in, no hidden fees.
Every tier uses the same high-quality AI model — extraction quality doesn’t change with the price. The differences are about volume, batch size, file size, speed, and delivery, not accuracy. I’d rather give you a generous free experience than gate quality behind a paywall.
Get in Touch
Questions, feedback, bug reports, or feature requests — I read everything personally.