Smallpdf alternative: $4.99/month
Turn bank statements, receipts and other financial documents into Excel.
Verified: May 18, 2026
Side-by-side comparison
✓supported~partial / restricted✕not supported
| ScanToExcel | Smallpdf | |
|---|---|---|
| Pricing & commitment | ||
| Cheapest paid plan | $4.99/mo | $15.00/mo |
| Per-user or flat? | Flat rate | Per-user (Pro & Teams, 2-user min) |
| Monthly document cap | 2,500 pages per month | Daily task limits (Pro lifts most caps) |
| Annual discount | No | Yes (~33%, ~$10/mo annual) |
| Contract length | Month-to-month, cancel anytime | Monthly or annual |
| Documents supported | ||
| Receipts | ✓ | ~ |
| Invoices | ✓ | ~ |
| Bank statements | ✓ | ~ |
| Credit card statements | ✓ | ~ |
| Paystubs | ✓ | ✕ |
| Image of tables (screenshots, photos) | ✓ | ~ |
| Multi-page PDFs | ✓ | ✓ |
| Scanned PDFs (image-based) | ✓ | ~ |
| Output & integrations | ||
| Native Excel export (.xlsx) | ✓ | ✓ |
| CSV export | ✓ | ✓ |
| Xero / QuickBooks CSV templates | ✓ | ✕ |
| Bulk upload (parallel processing) | yes (up to 50 files) | partial (Pro only, sequential) |
| Practical & UX | ||
| Can test without account? | yes (5/day free) | yes (free tier, OCR paywalled) |
| Data residency / GDPR | EU processing, zero retention | GDPR + ISO 27001, 1-hour retention |
| Time to first export | Under 60 seconds, no install | Under 60 seconds for clean digital tables |
Smallpdf suits general PDF work and occasional table conversion. ScanToExcel focuses on extracting financial data into structured spreadsheets.
Keep Smallpdf for the broader toolkit; use ScanToExcel for recurring statement and receipt work.
Frequently asked questions
Does ScanToExcel offer electronic signatures?
No. Smallpdf offers a signing workflow with signature fields and signature requests. ScanToExcel does not replace that part of your workflow.
How does ScanToExcel handle wrapped transaction descriptions?
ScanToExcel identifies bank-statement fields such as date, description, debit, credit and balance, keeping wrapped descriptions with their transaction row.